Business travel mileage is reimbursed by thousands of companies and unfortunately, since it is an area where fraud often occurs, it is important to have checks in place to ensure that your employees are not giving you false mileage information. An automated expense management system can help you to follow up on the mileage in expense reports and provide you with the data necessary to check for any discrepancies. For example, many expense management programs allow vehicle mileage calculators protocols to be built in that ensure that the proper rates are applied to the mileage reported by employees.

Sometimes mileage rules vary from employee to employee and instead of tracking this manually, the differences can be added to the automated system and managed automatically. An employee that uses several vehicles for business purposes can manage them all within the automated system. Managers can also set a mileage threshold if necessary that applies to all vehicles that are used for company business.

The information provided by an automated expense management system can be very useful in developing the actual reimbursement rates per mile within the company. Environmentally conscious firms can use their data reports to work toward a fleet with a smaller carbon footprint. This may mean choosing more fuel efficient vehicles for a fleet or adopting policies throughout the company that promote less driving. Automated expense management systems can give managers the data and the tools they need to streamline and improve their company’s mileage policies. If your staff drives a lot, it may be the perfect investment for your company.